Clearing the Clutter: Create a Productive and Organised Workspace

10 May 2023

Do you often feel stressed or overwhelmed while working at your desk? Stress and chaos go hand-in-hand, which is why a messy workstation is often a reflection of one’s mood and state of mind. When this is out of balance, it can negatively impact one’s mental clarity and productivity.

According to Forbes, disorganisation can cost each employee an average of one and a half hours each day which is spent looking for things. This creates a stressful working environment. According to a National Association of Professional Organisers study, 91% of people feel more efficient and less stressed after decluttering their workspace.


Why decluttering is important

Clutter can cloud the mind and decrease your motivation to work by instilling a sense of dread before the day even begins. There are many knock-on effects, from an inability to focus to decreasing productivity. It is important to keep this in check as a dysfunctional environment can impede your ability to perform at your best. You can enhance your well-being and efforts at work simply by decluttering.


How to declutter your workspace

Here are our top tips for decluttering your workspace, just in time for a spring clean.


A simple 4-step plan on how to declutter your workspace.


  •  Step 1: Have a plan.

Decluttering your workspace is not just about getting rid of physical clutter, but also alleviating mental clutter too. Begin with a plan on how to arrange things so that once everything is sorted, it stays organised. For example, if you have a lot of paperwork, you’ll need a filing system that works well for you. If you have many bits and bobs, you can utilise storage containers for the items you keep.

  • Step 2: Start with a clean slate.

Begin by removing everything from your workspace and then only add the items you truly need back into the mix. Once you have a new system planned out, you can begin sifting through your items to see what to toss versus what to keep and where.

  • Step 3: Organise your items.

To keep your workspace functional, be sure to stow away the things you won’t use often and have everything you need on a daily basis within easy reach. Another helpful tip is to organise your items into relevant categories and store them in labelled containers or drawers.

  • Step 4: Digital is critical.

Since much of our day-to-day lives involve digital processes, be sure to keep these spaces organised too. Sort through the files on your computer, delete old emails, and unsubscribe from unnecessary newsletters or notifications.


How to maintain your workspace


Tips for maintaining a clutter-free workspace

Decluttering is an activity you’ll need to work on overtime to keep everything in check. You may even find that this is a process you enjoy doing, especially when you see and feel the benefits of having an organised and stress-free desk. Here is a collection of practical tips on how to keep your workspace free from clutter so that your office promotes mental clarity and focus, allowing you to achieve your best.

  •  Tip 1: Make your workspace visually appealing.

Decorate your space with calming and inspiring elements like plants and artwork. This creates a healthy and wholesome space which motivates you to be creative and productive. Your organisation elements should also be complementary to the aesthetic so that it becomes second nature within the space - for instance, colour coded files or printed labels.

  •  Tip 2: Eliminate distractions.

Remove any unnecessary notifications on your computer and phone, and keep your workspace free of things that are distracting or trigger negativity.

  •  Tip 3: Spend a few minutes at the end of each workday tidying up.

Put away any items that you used during the day and straighten up your workspace. This ensures that keeping the space under control remains manageable and that when you return in the morning, you have a fresh space ready to welcome you.

  •  Tip 4: Incorporate mindfulness practices.

Try taking a few minutes at the beginning or end of your workday to meditate or do some deep breathing exercises to clear your mind and reduce stress. Decor can also greatly enhance your health and well-being at work. Incorporate natural light and plants to reap the benefits of having a deeper connection with nature.

  •  Tip 5: Do a weekly deep clean.

Spend some time each week to do a deep cleaning of your workspace. This will keep the dust at bay and reinforce your dedication to creating a pristine workspace for the mind and body.

  •  Tip 6: Schedule a monthly decluttering session.

Take some time each month to reassess your workspace and get rid of any unnecessary items. Clutter often builds up over time and then becomes unmanageable and overwhelming, so regularly tackling the accumulation of ‘stuff’ at the desk is a must to keep things from reaching that point.


That wraps up our top tips and techniques on how to declutter your workstation and why it is so important. Staying organised requires a commitment to the cause - it is not a one-off task, but rather an ongoing process, with a quarterly routine to ensure you’re keeping your space productive.

For a one-on-one consultation to make your workspace delightful & productive, write to us at or plan a visit to our showroom in Dubai.

You might also be interested in...

In Your Space: Step inside Brand Creative's new workspace in Dubai

Join us in our new video series "In Your Space" as we take you inside some of the most innovative (and coolest) commercial spaces across the UAE that our OFIS team has worked on!

Learn More
How can we create safer and more health-conscious workplaces?

In the wake of the novel coronavirus COVID-19 outbreak, the question of safety and wellbeing of workers globally rises again. From interior designers and furniture manufacturers to end-users, managers, and employees, this article looks at how all stakeholders can contribute to more health-conscious workplaces and best practices?

Learn More
Realities of retail design in the post-Covid world?

How could Covid-19 impact retail design? Will interior designers have to rethink the concepts of human-centric design, putting the people’s health and safety above the actual experiences and convenience? As shoppers, will we ever be able to feel safe in crowded supermarkets or comfortable enough with sanitation officers behind our backs and thermal scans at every doorstep?

Learn More
Viva Magenta - How to introduce 'Color of the Year', to your workspace?

Viva Magenta is Pantone’s Color of the Year for 2023. This vibrant hue symbolizes strength, vivaciousness, and harmony. This year’s color selection is derived from natural elements and dyes which reconnect us with our inner strength and galvanizes the spirit.

Learn More
Healthy Workspace Environments Crucial For Overall Wellbeing

World Health Day raises awareness about the importance of global health and well-being. The team at OFIS is commemorating the 75th edition of this day by focusing on the global theme being #HealthForAll. We support the creation of healthy working spaces and motivating everyone to prioritise health always.

Learn More
Creating a Colour-Friendly Workspace: Enhancing Productivity and Creativity

Workspaces around the world continue to transform, with emphasis placed on cultivating optimal working environments. One of the most important decor elements is colour, as it has the power to inspire creativity and productivity in teams. Here’s a guide on how to create a performance-driven colour-friendly workspace.

Learn More
Bringing Nature to the Workplace: Exploring the Power of Biophilic Design

Interweaving nature in the workplace has become a core element in office interiors. It is highly beneficial. Apart from being an aesthetic decor choice, it has been proven to be beneficial to the well-being of those using the space. In this article, we’re taking a deep dive into the bond between humans and nature and the principles of this design.

Learn More
Creating Inspiring Recreational Spaces - A Guide to Boosting Employee Well-Being

In today's fast-paced corporate world, where long hours and high productivity demands are the norm, it's crucial to recognise the significance of recreational spaces in the office environment. These spaces aren't just about providing a break from work; they are pivotal in enhancing employee well-being, creativity, and overall job satisfaction. Let’s delve into the importance of recreation spaces and explore some valuable tips for creating them effectively.

Learn More
The ABCs of Acoustics: Enhancing Workplace With Acoustic Seating

In the ever-evolving landscape of modern offices, where open-plan layouts and collaborative spaces are the norm, the importance of office acoustics cannot be overstated. Let’s take a closer look at the role of sound in the workplace how acoustic seating can boost your team’s productivity and well-being in the workplace.

Learn More
Designing Workspaces for Three Key Types of Work: A Modern Necessity

In today's fast-paced and dynamic work environment, office design plays a pivotal role in the success of any organisation. Traditional cubicles and static workstations are no longer sufficient to meet the needs of modern-day work. Forward-thinking companies recognise the importance of creating diverse and adaptable environments that cater to their specific line of work.

Learn More
The Power of Personality-Driven Offices: Make Your Workspace Work for You

Modern workspaces are designed to enhance productivity and employee satisfaction. One of the best ways to do this by catering to various personality types within your team. Let’s take a closer look at how your business can create an optimal workplace by considering the traits, characteristics, and preferences of your employees.

Learn More
Combating the 'Tech Neck': The Crucial Role of Ergonomic Office Furniture

In the fast-paced digital era where technology has become an integral part of all aspects of our lives, the working world has undergone a significant transformation. Despite the many benefits of the rise in remote work and electronic devices, it also has its challenges, such as the prevalence of 'tech neck.’

Learn More
© 2022 OFIS - Easa Saleh Al Gurg Group. All Rights Reserved.